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The original item was published from 9/29/2022 9:37:37 AM to 9/29/2022 9:40:24 AM.

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Marketing & Communications

Posted on: September 29, 2022

[ARCHIVED] Surplus Safety Guidelines and Process

Always Put Safety First.


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Surplus/Disposal


This is a friendly reminder on how to store all surplus in safe storage areas. The Department wishing to dispose of city property should use the Surplus/Disposal Form. This form is not needed for vehicles and heavy equipment maintained by Fleet; the Division/Department Head will notify Fleet directly to initiate the disposal process.



The following are safe practices:

  • Do not block emergency exits
  • Do not block access points
  • Do not block doors
  • Keep emergency equipment clear i.e. fire hoses
  • Keep 28” of egress

You should also use the following procedures:

  • The form (XLSX) is to be filled out and saved as an Excel file. Printed forms will not be accepted.
  • Use multiple forms as needed and attach all forms in one email to the Division/Department Head of your department.
  • The Division/Department Head listed in the form will review the electronic form(s) and email it as an attachment to the Purchasing Division.
  • This email will provide authorization for the listed items to be removed from the Department.
  • The submitted Surplus/Disposal Form will be reviewed for completeness. The contact person listed in the form may be contacted for any additional information.
  • Purchasing will forward the form to the Central Warehouse or Fleet.
  • The Central Warehouse or Fleet will contact the person listed in the form to arrange for obtaining the items.

No items will be received by the Central Warehouse or Fleet until they have received the form from Purchasing (other than vehicles and heavy equipment as noted above). There is a two-week pick-up window when the purchasing department receives the form. 

CENTRAL WAREHOUSE 
1550 MLK JR DRIVE BUILDING 100 
336-734-1523 / RaysheedT@cityofws.org

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